Would you like to kick start your career in a supportive, collaborative and innovative company?

Do you enjoy working as part of an enthusiastic, passionate, and collaborative team? 

Success. The Softcat Way. 

Softcat is a major UK success story in technology solutions. We're a £1 billion+ pa turnover business with offices nationwide and a sterling industry reputation. We help customers to use technology to succeed, by putting our employees first. Our success is down to our people – and the platform we give them to prove their potential.

Your Role 

 As an Executive Assistant, you will help our leaders and teams make the most of every day. From organising diaries and meetings to coordinating travel, events and communications, you will provide proactive, dependable support that keeps things moving. You will take ownership of your agreed responsibilities, solve routine problems independently and work closely with the wider EA team. 

What you'll be doing 

• Inbox and Diary Maestro: Support our Alliances Director, Commercial Engagement Director and Head of Commercial Operations by overseeing incoming emails, managing meeting requests and preparing correspondence. Manage their schedules against agreed objectives, prioritising commitments and resolving routine clashes independently. 
• Meeting Maven: Arrange meetings, collate agendas and papers, record accurate actions and follow up with owners; flag overdue items and issues promptly. 
• Event Coordination: Coordinate team socials for your Executives and support the annual Commercial Kick Off event. Activities include finding venues, managing invitations and coordinating logistics, with all work kept within approved budgets. 
• Awards and Incentive Coordination: Coordinate our Employee of the Month and Quarter awards and incentive qualifications. Collect and organise the data, carry out the required data manipulation, create presentations and prepare communications. 
• Conference Conductor: Support vendor conferences with meticulous travel arrangements, meeting schedules, and seamless stakeholder communication. 
• Travel Guru: Book travel and accommodation in the UK and internationally, prepare accurate itineraries and resolve routine changes in line with our travel and expenses policy. 
• Bonus Coordinator: Handle sensitive information and ensure team bonuses are processed smoothly and on time. 
• Communications Champion: Draft routine correspondence, maintain stakeholder relationships through articulate and effective verbal and written communication. 
• Expense Wizard: Submit accurate expenses on time, check supporting documentation and flag policy exceptions for approval. 
• Support Prodigy: Handle calls and messages, maintain handover notes and provide agreed holiday cover across the EA team. 
• Collaborative Spirit: Share knowledge, contribute improvement ideas and maintain consistent administrative standards across the team. 

We'd love you to have

• Integrity and Discretion: Handle confidential information responsibly, follow access controls and demonstrate sound judgement. 
• Excellent Communicator: Communicate clearly and professionally with colleagues and external stakeholders. 
• Admin Ace: Demonstrate accurate diary, inbox, meeting, travel and expense administration. 
• Organisational Whiz: Prioritise a varied workload, maintain reliable records and meet agreed deadlines. 
• Emotional Intelligence: Remain adaptable, approachable and calm when priorities change. 
• Tech Savvy: Use Outlook, Teams, Word, Excel and PowerPoint confidently and follow approved information-handling practices. 
• Time Management Expert: Anticipate routine requirements, agree realistic turnaround times and raise capacity issues early. 
• Independent and Collaborative: Deliver routine work independently within agreed parameters and contribute to shared team goals. 
• Proactive Problem-Solver: Resolve familiar issues, propose practical options and recognise when escalation is needed. 
• Relevant Experience: Bring experience in an EA, PA or comparable coordination role, with evidence of dependable support and stakeholder service. 

We also acknowledge that the confidence gap and imposter syndrome are a real thing and can get in the way of us meeting fantastic talent, so please don't hesitate to apply – we would love to hear from you!

Work in a way that works for you  

We recognise that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:  

• Hybrid working – 3 days in the office and 2 days working from home  
• Working flexible hours - flexing the times you start and finish during the day  
• Flexibility around school pick up and drop offs 

Working with us  

Wherever you work, we want you to experience the freedom and autonomy to realise your potential. You will feel supported by a team that celebrates individuality, encourages different perspectives, and embraces every background.  

Join us  

To become part of the success story, please apply now.

If you have a disability or neurodiversity, we can provide support or adjustments that you may need throughout our recruitment process or any mitigating circumstance you wish for us to consider. Any information you share on your application will be treated in confidence.  You can find out more about life at Softcat and our commitments to diversity and inclusion at jobs.softcat.com/jobs/our-culture/ 

Here at Softcat, we don't prohibit the use of AI (artificial intelligence) in our application process, as we understand how far it can go to creating a truly equitable candidate experience. That being said, as a culture-driven organisation, we believe that the genuine essence of each person is what truly matters, so we highly encourage you to be as authentically you as possible when submitting your application to showcase your true and whole self.